Club Officer/Area Director Checklist

July
Club Officer Checklist

  • Complete Club Officer Training
  • Hold Executive Council Meeting
  • Develop Membership Building Campaign
  • Follow up on outstanding Club paperwork: Semis, Club Officer Lists, Proxies
  • All Speeches – Manual Speeches
  • Attend TLI
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Schedule Club Visits
  • Monitor Club Officer Training
  • Follow up on outstanding Club paperwork: Semis, Club Officer Lists, Proxies
  • Attend TLI
  • Begin Club Visits
  • Develop Plan to strengthen low-member Clubs
  • Identify possible New Club Leads; report them to the Club Growth Director using the Contact Form

August
Club Officer Checklist

  • Complete Club Officer Training
  • Attend Area Council Meeting
  • Consider attending TI Convention
  • Have fun! Volunteer for the State Fair!
  • Invite Guests to Club Meetings

Area Director Checklist

  • Attend Leadership Training
  • Complete Club Officer Training
  • Conduct Area Council Meeting:
    – Review progress against DCP’s
    – Set up Fall Contest
  • Order trophies and Certificates
  • Complete Club Visits
  • Complete Submission of visit reports
  • Review Annual Report from TI

September
Club Officer Checklist

  • Start collecting dues
  • Hold Club Speech Contest
  • Attend Area Speech Contest
  • Register & prepare for District Fall Conference
  • Submit Semis to TI
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Register & prepare for District Fall Conference
  • Contact clubs about collecting dues
  • Hold Area Speech Contest
  • Submit expense report to D6 Finance Manager

October
Club Officer Checklist

  • Attend Division Speech Contest
  • Register & attend District Fall Conference
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Attend Division Speech Contest
  • Register & attend District Fall Conference
  • Submit expense report to D6 Finance Manager
  • Review area progress against report at Toastmasters International for your area
  • Follow up on any Club with outstanding dues
  • Identify possible new club leads; report them to the Club Growth Director using the Contact Form

November
Club Officer Checklist

  • Hold Club Officers elections (if applicable)
  • Hold Executive Council meeting
  • Review Membership Building Plan
  • Attend Area Council meeting
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Hold Area Council meeting
  • Identify possible new club leads. Report them to the Club Growth Director using the Contact Form
  • Review area progress against report at Toastmasters International for your area

December
Club Officer Checklist

  • Begin training (second round, mid-year review)
  • Submit new officer lists, as applicable
  • Consider conducting a year-end club check-up with the Moments of Truth program
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Monitor club officer training (second round, mid-year review)
  • Monitor submission of new officer lists, as applicable
  • Attend holiday party for District Officers
  • Identify possible new club leads; report them to the Club Growth Director using the Contact Form
  • Review area progress against report at Toastmasters International for your area

January
Club Officer Checklist

  • Register & prepare for TELI
  • Attend club officer training
  • Hold Executive Council meeting
  • Review Distinguished Club Plan
  • Conduct Speechcraft
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Register & preapre for TELI
  • Schedule club visits (second round)
  • Attend Leadership training
  • Encourage clubs to conduct Speechcraft
  • Schedule Spring speech contest
  • Begin club visits
  • Identify possible new club leads; report them to the Club Growth Director using the Contact Form
  • Review area progress against report at Toastmasters International for your area

February
Club Officer Checklist

  • Complete club officer training
  • Attend Area council meeting
  • Hold club speech contest
  • Attend TLI
  • Start collecting dues
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Attend TLI
  • Finish club visits
  • Submit club visit forms to District Director
  • Finish club officer training
  • Submit training records to District Director
  • Hold Area Council meeting
  • Plan Spring Speech contest
  • Contact all clubs about collecting & submitting dues
  • Identify possible new club leads; report them to the Club Growth Director using the Contact Form
  • Review area progress against report at Toastmasters International for your area

March
Club Officer Checklist

  • Attend Area/Division speech contests
  • Register & prepare for Spring Convention
  • Send semiannual dues to TI
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Register & prepare for Spring Convention
  • Conduct Area Speech contests
  • Attend Leadership training
  • Submit Don Murray Award nominee(s)
  • Submit Lorin Pollmann Award nominee(s)
  • Identify possible new club leads; report them to the Club Growth Director using the Contact Form
  • Review area progress against report at Toastmasters International for your area

April
Club Officer Checklist

  • Register & attend Spring Convention
  • Submit proxies to District Director
  • Develop Nominating Committee
  • Attend Division Speech contest
  • Encourage members to complete CCs & ACs. Submit paperwork to TI
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Register & attend Spring Convention
  • Follow up on clubs who did not submit dues
  • Check that clubs submitted proxies to District Director
  • Encourage clubs to develop Nominating Committee
  • Attend Division Speech Contest
  • Identify possible new club leads; report them to the Club Growth Director using the Contact Form
  • Review area progress against report at Toastmasters International for your area

May
Club Officer Checklist

  • Follow up on outstanding club paperwork: semiannual dues, officer lists, proxies, CCs, ACs
  • Clubs select Toastmaster of the Year
  • Review club progress against report at Toastmasters International for your club

Area Director Checklist

  • Clubs hold officer elections and submit lists to TI, District
  • Clubs select Area Toastmaster of the Year
  • Follow up on outstanding club paperwork: semiannual dues, officer lists, proxies, CCs, ACs
  • Attend Leadership training
  • Submit expense reports to D6 Finance Manager
  • Prepare annual financial report
  • Identify possible new club leads; report them to the Club Growth Director using the Contact Form
  • Review area progress against report at Toastmasters International for your area

June
Club Officer Checklist

  • Review club progress against report at Toastmasters International for your club
  • Follow-up on outstanding club paperwork: semiannual dues, officer lists, proxies, CCs, ACs
  • Help prepare your successor for upcoming year
  • A Super Thank You for Making D6 a Great District!

Area Director Checklist

  • Review area progress against report at Toastmasters International for your area
  • Follow-up on outstanding club paperwork: semiannual dues, officer lists, proxies, CCs, ACs
  • Select Area TMOY, forward to Division Director
  • Help prepare your successor for upcoming year
  • Finalize year-end financial report, forward to D6 Finance Manager
  • A Super Thank You for Making D6 a Great District!